Invoice generator

Fill in the fields and the invoice below updates as you type. Print it or save it as a PDF. Nothing is sent anywhere - it all runs in your browser and disappears when you close the tab.

Your details

Your business name

Company number and VAT number

Registered address and contact

Customer

Customer business name

Customer address

Invoice details

Invoice number

Invoice date

Payment terms (days)

Their purchase order reference

Missing PO numbers are the single commonest reason an invoice sits unpaid.

Supply date / tax point

The date the goods or services were supplied. HMRC requires this separately from the invoice date; it is the tax point unless a different one applies.

Currency

Line items

Description	Qty	Unit price	VAT %

Payment details

Notes on the invoice

Include the statutory late payment clause

Adds a line stating your right to interest and compensation under the Late Payment of Commercial Debts (Interest) Act 1998. It applies whether or not you print it, but printing it makes customers take the due date seriously.

Invoice

Issued
Supply date
Due
Your reference

From

Bill to

Description	Qty	Unit price	VAT	Amount

Subtotal

VAT

Total due

Raising the invoice is the easy part

The average UK business waits well past its own terms to be paid. Invoice finance releases up to 90% of an invoice within 24 hours of raising it, so the money arrives when you do the work rather than two months later.

See what your ledger could release

What a UK invoice legally has to include

For a plain invoice between businesses, HMRC expects the word "invoice", a unique sequential number, your business name and address, the customer's name and address, a description of what you supplied, the supply date, the invoice date, and the amount due.

If you are a limited company you must also show the full registered company name, the registered office address, and the company registration number.
If you are VAT registered you need a VAT invoice: your VAT number, the rate applied to each item, the total excluding VAT, the VAT charged, and the total including VAT. You also need the supply date, which is the tax point unless a different one applies, and it is not always the same as the invoice date.
If you invoice in a foreign currency the VAT payable must also be shown in sterling, converted at an HMRC-accepted rate. An invoice showing VAT only in euros or dollars is not a valid VAT invoice.
If you are not VAT registered do not show a VAT line or charge VAT. Charging VAT you are not registered for is an offence, and an invoice showing VAT without a valid number will be rejected by any competent accounts payable team.
Sequential numbering is a requirement, not a convention. Gaps in an invoice sequence are one of the first things an inspection looks for.

Things that get invoices paid faster

Put their purchase order number on it, addressed to a named person rather than a department, and send it the day the work completes rather than at month end. Invoicing on completion instead of batching to month end takes up to fifteen days off your collection cycle on its own and costs nothing.

State the due date as an actual date, not as "30 days". Accounts payable systems run on dates, and "30 days" gets keyed as whatever the clerk assumes.